Posted: June 8th, 2022

Ethics and Business conduct

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Must Use Canadian and Ontario Standards.
Overview
You just joined a new company in the retail industry as an HR manager in the head corporate office that recently went public.
Prior to going public, the company was not very organized and there was a significant amount of employee turnover across several departments in the organization. Proper controls were not implemented. Now that the company has gone public and the importance of complying with SOX, implementing proper control measures is a key task for your team.
The HR department of your new company oversees the following:
– Recruitment
– Talent Development
– Learning and Development
– Payroll
– Regular HR duties
– Ethics and Business conduct
– Strategy and Leadership
Some key information that you find out about your new company:
– Revenue for the last year is about $200 million
– There are 1500 employees
– There has been a significant amount of turnover in the past
– Executives have allowed family members to work at the head office
– Employees are always complaining about their pay statements not adding up to the pay agreed by their hiring managers
– There have been several disagreements among employees as they have found confidential information on their colleagues with respect to pay information on the computer internal HR drive
– A corporate executive was recently fired as it was identified that he provided false information with respect to his professional education qualifications
– The internal learning database is significantly outdated and there is old curriculum which employees are still using to update their skills
REQUIRED:
Your director is aware of the fact that you have prior accounting knowledge and have a basic understanding of Internal Controls. One of your tasks in your new position is to help the HR department work with the internal auditors to implement an effective internal control system.
Your director sends you an email and says the following:
“I know you’re fairly new to the company but based on your knowledge of the company, can you please do the following
Task 1:
a) Help me identify the missing controls in the HR department and explain the impact of these gaps.
b) Propose a recommendation for each missing control from part a. an internal control). Please ensure that your recommendations are specific and detailed in order to address the missing control.
Task 2:
In addition to the above task, I’m receiving some pushback from some of the HR senior managers. They are not impressed with the auditors and are complaining that this concept of “internal controls” only applies to the Accounting team. They said something about how fraud and internal controls is solely the responsibility of the Accounting department. I would like to put together a 1-page document for them to answer some of their concerns. Can you please do some research and identify 2 scholarly business sources that either agree or disagree with their concerns? I don’t know much about this and would appreciate your expertise.”

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