Posted: March 14th, 2022

Remedial Software, Inc. is a large Toronto-based corporation that sells educational software to secondary schools all over Canada. During the late 1990s, the company experienced a growth spurt with the increased use of computer technology in schools

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Learning Goal: I’m working on a business case study and need an explanation and answer to help me learn.Remedial Software, Inc. is a large Toronto-based corporation that sells educational software to
secondary schools all over Canada. During the late 1990s, the company experienced a growth spurt with
the increased use of computer technology in schools. At this time, branches were opened in four
locations throughout the country: Vancouver, Calgary, Montreal and Halifax. Now that computers in
schools have become more commonplace, Remedial is looking at scaling back, and consolidating their
operations all in one location. All of the records will be centralized and moved to their head-office in
Toronto. This move may make it necessary to re-organize filing systems. At present, the head-office records (in Toronto) are filed as follows: General correspondence is filed together by client as well as subject, although this has been adifficult system to maintain because of a high turnover in staff.
Sales reports from the branch offices are filed by branch office location.
Technical reference manuals and materials are in no particular order and are found in stacks on
technicians’ desks and bookcases Purchase orders are filed alphabetically by subject
Invoices are filed by vendor name
Total volume of records that are currently stored at the head-office is over 100,000.Unfortunately, branch offices deal with their filing differently. Their methods are as follows: Vancouver – All records are filed alphabetically by name of individual or organization. Volumeof records total 25,000. Calgary – All account records are filed consecutively by account number. Correspondence is filedwith the account record that it applies to. Volume of records total 5000 active accounts. Montreal – This branch is a fairly new branch, and no particular filing methods have beenestablished. Less than 3000 records are at this location. Halifax – The office manager has filed everything numerically. When the office manager was offon an extended medical leave two years ago, though, several office employees started addingdifferent and often overlapping subjects to the filing system. Some folders are becoming verylarge and cumbersome. Total volume of records in Halifax is 20,000.In a one-page memo, make recommendations for a classification system(s) (alphabetic, subject,geographic, numeric) for the new centralized records management system that will be implemented inthe Toronto office. Provide the reasons for your recommendations.
Requirements: one page

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